November Retreat Terms

Wasing Leisure Ltd (Wasing Wellbeing) – Terms, Conditions & Covid Statement

In running any events, retreats or classes this year, covid-safety is at the forefront of all of our minds. We are embracing both the uncertainty of the year, and the responsiveness, agility and understanding needed to bring people together in a connecting, nourishing yet safe way.

Should the health landscape change, there will be a chance that the event has to be cancelled. At the time of writing here is the lay of the land envisaged for this retreat experience, and associated terms of booking:

What to expect:

1. The Accommodation:

There are two cottages available to accommodate you during your stay:

Home Farm House:

  • 5 x Twin Share Bedrooms (of which one is ensuite)
  • 1 x Double Bedroom
  • 2 x Additional Shared Bathroom/Shower rooms
  • Ground floor: Dining kitchen, separate dining room, spacious lounge room with fire
  • Maximum 11 Guests, currently envisage capping at 8 for this event

The Bothy:

  • 2 x Double Bedrooms
  • 1 x Shared Shower Room
  • Ground floor: Mini kitchen, small dining area, lounge space
  • Maximum 4 Guests, currently envisage capping at 2 for this event

Rooms will be allocated on a first come first served basis.

2. Shared Bathrooms and Hygiene:

The retreat accommodation is in authentic farmhouse or cottage accommodation. With the exception of one en-suite room, the accommodation is shared bathroom and washroom facilities. At the time of writing the government guidelines support shared use of loos in hospitality settings, but it is a little more restricted on showring and bathing. Therefore we are planning to operate a “Reserve & Clean” policy when it comes to shower and wash times, which is in line with guidelines for shared accommodation. This process will be set up as part of your arrival and welcome. While it may be a little less spontaneous than our usual freedom to shower whenever we want, we know you will all be keen to support us in keeping every one safe.

3. Attending alone, in pairs or bubbles

If possible, consider coming with a friend or family member who is in your bubble, or as a small bubble group. Attending in bubbles, the requirements for distancing around dining, washing and wellbeing practices will be subtly different. The event viability increases where rooms are held in twin or double occupancy, but of course if you want (and need!) to retreat alone, you can do so for a single supplement of £75. On booking you will be asked to note names of any other attendees in your bubble and make requests for room shares or single occupancy.

In addition please read through the following conditions of booking & attendance – you will be asked to confirm your agreement to this on booking:

4. Dining

During shared meal-times the communal spaces of Home Farm House will be set in a way that those from different households or bubbles will be sufficiently distanced. A distanced dining plan will be shared ahead of the event and we ask attendees to mindful at these times, using allocated crockery and cutlery to maintain hygiene standards.

5. Practicing (Yoga, Outdoor Activities etc)

Our indoor yoga practice space can accommodate up to 12 people with mats 1.5 metres apart. At the time of writing we are planning to limit total attendees to 10 for our extra safety and comfort. Attendees are asked to bring their own mat wherever possible. Currently no props or equipment are provided by us. We recommend you bring a cosy blanket or two, eye pillow, and other props you like to practice with. Some props and equipment may be available, subject to our risk assessments which will be confirmed closer to the event start date as current restrictions are understood.

Weather permitting, we are planning to include a generous amount of outdoor time in your retreat. Distancing becomes much more straightforward in outdoor spaces, and we ask that you come prepared with layers, cosy and waterproof so that we can explore the woodlands and ground together and enjoy whatever the elements have to throw at us.

6. Additional Covid Agreements

    • Only come if you are feeling healthy and well, and have not been experiencing symptoms related to COVID-19.
    • If you have experienced any COVID Symptoms you should ensure a period of self-isolation of 14 days has passed before the event start date.
    • Only come if you do not have someone vulnerable or isolating in your household or social bubble (the group of people with whom you have close physical contact).
    • Only come if you do not have someone who is isolating in your household or social bubble
    • Allow your contact details to be held by Wasing Leisure Ltd for 21 days for the purpose of COVID-19 Track and Trace
    • Abide by Government guidelines current at the time of the event (27th-29th November) with regards to public behaviour around COVID-19

7. Terms & Conditions of Booking:

7.1 Booking

Your booking is not considered definite and no contract will exist until we receive your £100 deposit and you agree to these terms and conditions.

7.2. Cancellation by us
If there is another government lockdown or restrictions imposed that make it impossible to conduct the event safely, we reserve the right to cancel. In addition, we reserve the right to cancel the event in any circumstances. In particular if the minimum number of attendees is not reached by 30 days before the start date, we may cancel and refund the money to you. We reserve the right to postpone and reschedule the event in any circumstances, in which case you will be offered either a full refund or credit for future events as you prefer.

7.3. Cancellation by you
(a) You may cancel your booking at any time, providing that the cancellation is made by the person submitting the booking form and is notified to us in writing. Cancellation will take effect the day such notification is received by us. If such cancellation is made less than 30 days before the start of the retreat, we will retain the deposit amount and within 21 days we will retain the full balance.

(b) Provided cancellation notice is received 14 days before the first date of the event, we will help you to re-fill your place and if another person can be found, we may be able to offer a refund or credit voucher at our discretion.

(c) No admin fees – we do not charge fees for cancelations or transfers

(d) If you cannot attend the retreat dates due to covid symptoms or periods of required self-isolation, we will credit you so that the payments made can be used towards a future wellbeing event, online classes or 1-2-1 coaching.

(e) Bookings are for the stated period of the retreat. There are no refunds for an unused portion of the retreat. If the reason for cancellation is covered under the terms of your Insurance Policy, you may be able to make a claim on your insurance.

(f) When booking is through a 3rd party then their conditions apply.

7.4. Payment
(a) The price is the exact amount to be received by us in Sterling to Bank Account:

Wasing Leisure Ltd

20-71-03

00189693

(b) The full payment amount is due 4 weeks before the first day of the retreat by paying with bank transfer. Payment plans are available and will be set up individually on booking.

7.5. Your Travel Arrangements
All travel arrangements are your responsibility and at your own cost. We shall not be held liable for any consequences arising from delays or cancellations in any of the companies you may have made arrangements with, or for any irregularities in your documentation required for travel. Transfers to/from the retreat are at your own cost, unless otherwise specified.

7.6. Travel Insurance
(a) Travel insurance is highly recommended. If you choose to buy insurance we require that your travel insurance covers the activity of this retreat as well as unexpected cancellation, sickness, losses and all the usual risks. You should bring the policy with you in case of an emergency.

7.7. Your Health
(a) It is your responsibility to let your Yoga Instructor know if you have any injuries and to be mindful at all times of your own body’s capability during the retreat. If you experience any injury or discomfort during any activity during the retreat, then you must stop immediately.
(b) It is also your responsibility to consult your doctor if you have a pre-existing illness, to check that you are sufficiently fit and healthy to undertake yoga classes and other physical activities that you may choose to do whilst on the retreat.
(c) Please advise us of any mental or physical health conditions and dietary requirements before you book. If you have health conditions and dietary requirements that may be affected by the activities offered on our retreats we reserve the right to advise you to stop the activity and in the interests of your wellbeing, or others, we may decline your stay at our retreats.
(d) Whilst all measures are taken to ensure a high standard of health and safety, we are situated in the countryside where the land is uneven and we shall not be responsible for any injuries caused by uneven terrain.
(e) Please advise us prior to booking if you are pregnant or think you may be pregnant. We would prefer pregnant women to have done a little yoga before they arrive.

7.8. Amendments by us
Occasionally, changes may have to be made (e.g., yoga teacher, class times or other arrangements), which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If a significant change becomes necessary, we will inform you as soon as reasonably possible if there is time before your departure.

7.9. Our liability to you
(a) We accept responsibility for ensuring that the retreats are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard.
(b) We do not accept any liability for cancellations, delays or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond our control.
(c) We are not liable for any injuries you may incur. Yoga classes are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or subsequent to the retreat. We are not liable for loss of, or damage to, your personal property.

7.10. Group Bookings
Where a booking is made on behalf of several individuals the booking is conditional on the person(s) paying having authorisation from all the individuals named on the booking form to enter into this contract. The terms of this contract will apply to each member of the group as though they had paid for their own retreat individually and directly to us.

7.11. No Liability for possessions
(a) You will be given your own personal key to your room. It is your responsibility to ensure that your possessions are kept safe at all times. This includes hire cars or other hired equipment.

7.12. Complaints
If you have a problem during your retreat, please inform the organizer immediately and he/she will endeavor to put things right. Please note that we cannot be responsible for the individual behavior of any group member or other guest sharing your accommodation.

7.13. Privacy Policy
We do not share customer details with any 3rd parties. Any personal information that you provide to us will be used only for the service you requested. This information is used only for administration of the site system and in the compilation of statistics used by us to assess the use of the site. This privacy policy does not cover the links within this site linking to other sites.